05.21 USE OF SECURITY DEVICES

Policy Statement:

1. Security devices may be installed in situations and places where the security of either property or people would be enhanced.
2. When appropriate, devices may be placed throughout the Technology Center, inside and outside of Technology Center buildings.
3. Security devices will be used in a manner consistent with all existing Technology Center policies; and
4. Security devices use will be limited to situations that do not violate the reasonable expectation of privacy as defined by law. Generally, an individual has no reasonable expectation of privacy in public places or common areas, including, but not limited to: 

• Classrooms
• Offices
• Hallways
• Parking lots
• Cafeterias
• Technology Center-owned or leased transportation

Policy Purpose:

1. The purpose of this policy is to regulate the use of security devices.
2. The function of security devices is to assist in protecting the safety and property of the Technology Center.
3. The primary use of security devices will be to record images for future identification of individuals involved in criminal activities.

Policy Requirements:

• The superintendent or designee will be involved with, or have access to, Technology Center security device data.
• When an incident is suspected to have occurred, the individual(s) designated may review the images from the security device data. No video data may be copied, e-mailed, downloaded or otherwise distributed without prior authorization.
• The installation of new security devices must be approved in advance by the Superintendent or designee.
• The superintendent or designee may authorize the use of security devices when he/she deems the use in the best interest of the Technology Center.

1. Once approved, new security devices, except in limited instances approved by the Superintendent or designee, must connect to the technology center’s centralized security system which will be maintained by the IT Department. 
2. No employee, student, staff, administrator, media or member of the public is allowed to install or conceal camera devices in or around technology center property.

Any person acting to remove, alter, bypass, disconnect or otherwise affect the operation of any security devices or monitor installed in, or around, Technology Center property without the express prior approval of the Superintendent or designee, or who violates this policy, will be subject to disciplinary or other adverse action including, but not limited to, removal from Technology Center property and prosecution.

The use of security devices shall not place a duty on the technology center to regularly monitor live camera images and/or video or audio recordings, and it shall not place on the technology center any additional duty in regard to providing a safe facility.

Notification Requirements:

Except in emergency or investigative situations, all locations with security cameras will have signs displayed that provide reasonable notification of the presence of security cameras.

Notification signs shall be placed in conspicuous areas. For buildings with interior cameras, this shall include, at a minimum, the placement of signs at all primary building entrances. All such signs shall contain a notification that the cameras may or may not be monitored. Students and staff will also receive additional notification at the beginning of the school year regarding the use of security cameras in the schools, and school grounds.

Related Policy Information:

1. Recorded security device data must be retained for a period of at least 14 days unless retained as part of a criminal or civil investigation, court procedure, or other bona fide use;
2. Security device data is not considered to be Directory Information and may be subject to confidentiality restrictions including, but not limited to, FERPA requirements.
3. Requests to release information obtained through security devices must be submitted to the superintendent or designee and approved prior to release.

Exclusions:

1. Security devices installed or utilized for criminal ad civil investigations are subject to appropriate state and federal laws and are excluded from this policy
2. Security devices used for instructional purposes are excluded from this policy; and
3. Security devices used for internal personal investiations are excluded from this policy.

Role Responsibility

IT Maintains infrastructure for the technology center’s main security camera infrastructure, including storage space, server systems, and backup resources (as appropriate).

Reference: OKLA. STAT. tit. 47 §11-705