03.097 ADVISORY COMMITTEES

The Advisory Committee is one of the most effective tools a career-technology school has to help meet the needs of the community. By receiving input from those who are in business and industry, we can keep our programs up-to-date and effective. Although an Advisory Committee is not a policy-making body, it can make suggestions and recommendations that could be used to effect change.

The following policies are established by the Board of Education to direct teachers/coordinators in using advisory committees.

1. All teachers/coordinators will be responsible for insuring that their programs have an active Advisory Committee of five members with professional experience specifically associated with the content of their program. Trade programs with post-secondary students must have a minimum of three advisors that could potentially hire or recommend students for hire within their organizations.
2. A proposed, detailed roster showing names, positions, addresses, and phone numbers of the Advisory Committee members must be turned into the Instructional Leader for approval by the due date established on the school calendar.
3. Each full-time program shall hold at least two meetings per school year. Minutes will be taken at each meeting and recorded on a template provided by the school. One meeting per year shall be jointly scheduled by the Administrator. The other meeting shall be set by the instructor within the parameters established by the administration.

The following requirements are made in order to assure an active Advisory Committee: 

1. Contact Advisory Committee members at least two weeks in advance of the planned meeting.
2. Follow up contact requesting their attendance at the meeting. Be sure to include date, time, and place of meeting.
3. Enclose a tentative agenda of what is to be covered in the meeting with the letter. A definite agenda should be established prior to the meeting date and submitted to appropriate administrator for approval.
4. The day before the meeting, remind each member to establish an accurate count of members you can expect to attend.
5. Start and end the meeting on time. Record your minutes on the school-approved Advisory Committee Minute template. Minutes will be entered in the template by the established due date.
6. At the next Advisory Committee meeting, approve the minutes from the last meeting. Schedule any unfinished business as part of the new agenda and be sure to update the committee on any action you have taken because of their previous suggestions.