1.0 - 1.1 Student Records

Student records shall be defined as any materials, to include education and cumulative behavior records concerning individual students, maintained by the school board or its employees, except personal notes and class assignments kept on file by school personnel solely for their own use and not communicated to any other person. The cumulative behavior records shall be in a form approved by the Superintendent and shall only include the nature of the student’s violation of the Student Code and the resulting disposition. All Students records shall be available to a student’s parent(s) or guardian(s) and to students who are eighteen (18) years of age or older.

The Federal Family Educational Rights and Privacy of 1974, 20 USC 1232g.

An eligible student is a student who is 18 years of age or older. The statute provides that when the student becomes 18, all rights under the ACT transfer from the parent to the student. However, the parent of an 18-year-old who is a dependent under IRS regulations may review the student’s educational records without the prior consent of the student.

The Family Educational Rights and Privacy Act (FERPA), a federal law, requires that the technology center, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your or your minor child’s education records. However, the technology center may disclose appropriately designated “directory information” without written consent, unless you have advised the technology center to the contrary in accordance with technology center procedures. The primary purpose of the director information is to allow the technology center to include this type of information from education records in certain school publications. Examples include:

Recognition lists;
Graduation Programs; and
Press releases.

If you do not want the technology center to disclose directory information from your or your minor child’s records without your prior written consent, you must notify the superintendent in writing. The technology center has designated the following information as “directory information”, and it will disclose the information without prior written consent:

1. The student’s name;
2. The student’s address;
3. The student’s telephone number;
4. The student’s date and place of birth;
5. The student’s dates of attendance;
6. The student’s grade level (i.e., 11th grade, 12th grade, etc.);
7. The student’s degrees, honors, and awards received;
8. The most recent educational agency or institution attended;
9. The student’s photograph; and
10. The student’s electronic mail address.

No parent or eligible student can opt out of the requirement that a student wear his or her ID badge which shows the student’s school ID number.

Legitimate educational Interest is considered to be any matter or reason integrally related to academic performance, grade-level classification, and a schedule of subjects, attendance, attitude, behavior, health or safety of a student. A legitimate educational interest is also served when common sense indicated access to the student’s education information is necessary for the health and safety of others.

Disclosure means permitting access or the release, transfer, or other communication of education records of the student of the personally identifiable information contained therein, orally or in writing, or by any other means to any party.