1.18 Policy for Accidents / Injuries
1.18 Policy for Accidents / Injuries
Student Records FERPA
Updated Jul 3 2025
A. EMPLOYEE AND STUDENT INSTRUCTIONS FOR ACCIDENTS / INJURIES BEFORE 4:00 PM:
Steps of Action for weekday emergencies: These steps are to be posted in an easy-to-locate area at the front desk. In the event that the Switchboard Operator is absent or gone temporarily, these steps should be pointed out to any replacement employee.
Step 1 - Call for Help:
LAWTON CAMPUS – Call 911 and contact Receptionist, dial 0
If accident/injury is at the BDC include address: 1601 SW Parkridge Blvd.
FREDERICK CAMPUS – Call 911, then call
Tricia Billy at extension 2017
LPN Instructor, Leslie Foster, at extension 2016
Step 2 - Questions to ask, upon receiving a call for assistance.
- Where is the student / victim located? ______________________________________________
- What is the nature of the injury? □Conscious □Responsive □Bleeding □Unconscious □Non-responsive □Not Bleeding
- Other: _________________________________________
- What is the student’s / victim’s name? _______________________________________________
If Medical Assistance is Needed -- Switchboard Operator (or responding staff) will call:
- Jami Fletcher, School Nurse –dial ext. 5571 or on school radio.
- Kay Ray, dial extension 5580 or on school radio.
- Charlese Griffin at extension 5570 or on school radio or James Bishop, extension 5662 or on school radio.
- 911 for ambulance or fire department, if necessary.
Step 3- Who to notify:
- Building Administrator, or
- Executive Director of Instructional Development / Lawton Campus – Justin McNeil at ext. 5601 on campus phone or dial 580-585-7096
- Contact Parent / Guardian / Emergency Contact.
- Director of Marketing and Communications, Teresa Abram at ext. 5568 or 580-678-5340.
- If in BDC contact BDC Coordinator, Cody Holt at ext. 5558 or 580-591-2794 or Director of Economic Development, Keith Bridges, ext. 5558 or 580-512-5558.
- Frederick Campus – Executive Director of Instructional Development, Ken McKee at ext. 2004 on campus phone (or dial 580-335-5525 ext. 2004).
Step 4 - Contact custodial services to decontaminate the accident scene.
Step 5 - Complete Accident / Incident Report found on page 19 of the Emergency Management Plan.
- Notify the Director of Marketing and Communications when the incident requires outside medical care, or other special conditions occur. Call 911 if the School Nurse cannot treat the student/victim.
B. EMPLOYEE AND STUDENT INSTRUCTIONS FOR ACCIDENTS / INJURIES AFTER 4:00 PM AND WEEKENDS:
Steps of Action for evening and weekend emergencies: These steps are to be posted in an easy-to-locate area at the front desk. In the event the Switchboard Operator is absent or gone temporarily, these steps should be pointed out to any replacement employee.
Step 1 - Call for help:
Step 2 - Question to ask, upon receiving a call for assistance.
Where is the student / victim located? _______________________________________________
What is the nature of the injury? □Conscious □Responsive □Bleeding □Unconscious □Non-responsive □Not Bleeding
Other: ________________________________________________________________________
What is the student’s / victim’s name? ____________________________________________
If Medical Assistance is Needed:
- EMT instructor, if necessary. If ambulance or fire department is needed, 911.
- Cassandra Willrich at ext. 5513 or 806-595-0828; will also call Director of Marketing and Communications, Teresa Abrams at 580-678-5340.
- If in BDC – contact BDC Coordinator, Cody Holt, ext. 5519 or 580-591-2794
Step 3 - Contact custodial services to decontaminate the accident scene.
Step 4 - Complete Accident / Incident Report found on page 19 of the Emergency Management Plan.
- Notify the Director of Marketing and Communications if the Accident / Incident requires outside medical care, or other special conditions occur. Outside first responder agencies should also be called if GPTC staff cannot treat the Student / Victim.
Section 1